Database Manager

The Opportunity

The Door County Land Trust Database Manager ensures the donor database (Salesforce NonProfit Success Pack) is a dynamic tool for donor stewardship, ensuring data integrity that supports every donor and member interaction — from initial gift to long-term partnership.

The ideal candidate will bridge the gap between complex technical administration and mission-driven fundraising, providing the insights, workflows, and system integrity necessary to bring Door County Land Trust’s donor engagement and fundraising efforts to the next level.

Key Areas of Responsibility

1. Salesforce System Administration, Maintenance, & Training (25%)

• Serve as the lead Salesforce NPSP Administrator, overseeing the full lifecycle of the platform — including security, user permissions, custom field creation, and validation rules
• Act as the primary steward of data integrity by developing, auditing, and enforcing rigorous Standard Operating Procedures (SOPs) and documentation
• Design and deliver comprehensive onboarding and ongoing training programs to foster a culture of data literacy

2. Fundraising Reporting & Analytics (15%)

• Build, maintain, and automate dashboards and reports to track key performance indicators
• Provide data-driven insights to the Development team to optimize fundraising strategies

3. Manage and Support Major Gift Fundraising (15%)

• Set up moves management infrastructure (dashboards, contact reports, gift fields, actions, etc.)
• Provide monthly reports on outstanding and completed opportunities and actions for ED and Development Director

4. Fundraising, Events, and Communications List Segmentation (25%)

• Research, build, maintain, and manage communication functions for efficient membership renewal and segmented audience emails
• Segment donor lists for donor communications, member communications, direct mail appeals, email marketing, and cultivation events

5. Gift Processing & Verification (20%)

• Oversee the accurate recording of all donations, pledges, grant awards, and in-kind gifts
• Continually update/set up fund, constituent, and appeal codes, ensuring appeals and acknowledgement templates are fully functional and maximize automation

Miscellaneous support for fundraising may include working with volunteers, attending DCLT events, and other duties not outlined above.

Technical Expertise & Professional Qualifications

Even if you don’t feel that you meet every single requirement, we still encourage you to apply.

CRM Mastery & Salesforce Administration

• 3–5 years of hands-on mastery in CRM database systems
• Direct experience as a Salesforce administrator is highly valued, particularly with Salesforce NonProfit Success Pack
• Proven ability to connect CRMs with third-party applications, ensuring seamless data flow

CRM Management for Strategic Fundraising

• Demonstrated expertise in aligning data structures with nonprofit goals
• Ability to design and oversee sophisticated workflows within Salesforce
• Experience with record management, gift processing, and automated acknowledgment systems

Data Literacy & Knowledge Sharing

• Demonstrated ability to document complex database workflows as standard operating procedures
• Skilled in building custom queries, reports, and dashboards that translate raw data into actionable fundraising KPIs

Core Competencies

• Mission Alignment: A genuine passion for land conservation
• Donor-Centric Approach: A firm belief that a robust donor database is the bedrock of successful fundraising
• Technical Resilience: A calm and methodical approach to problem-solving
• Effective Communication: The ability to translate complex technical or conservation concepts into clear, actionable language
• Proactive Ownership: A highly motivated self-starter who thrives in an autonomous environment
• Adaptive Prioritization: The ability to manage a high-volume workload and shifting priorities

Work Schedule & Location

This is a full-time position, Monday–Friday. Occasional work required outside normal business hours. The Database Manager spends the majority of time in the office in Sturgeon Bay, WI. After 3 months of employment, some remote work may be possible.

Compensation & Benefits

Competitive benefits include: paid holidays, paid vacation, paid sick leave, and one day of paid personal time; health, disability, and life insurance; and 401K match up to 4% after first year of employment.

To Apply

For strongest consideration, please apply immediately. The position will remain open until filled. Submit your cover letter, resume, and contact information for at least two professional references using the form below. References will only be contacted if you are among final candidates.

Door County Land Trust is an Equal Opportunity Employer. All employees and applicants for employment are judged on their merits.